Distributing Your Forms
- Print out the W-2 and W-3 forms from the IRS website. You can access IRS.gov 24 hours a day, 7 days a week.
- Distribute copies. Send Copies B, C, and 2 to employees.
- Send copies to the Social Security Administration.
- Keep “Copy D” and a copy of your W-3 with your business records.
Do new employees fill out W-2?
The difference between IRS forms W-2 and W-4 lies in who fills out the documents. When starting a new job, employees complete Form W-4 to determine how much tax employers should withhold from their paychecks. At the end of each year, employers file Form W-2 to indicate the amount that was withheld.
How to register for an electronic W-2 filing?
To register, go to and click on the Register button. Do not use your browser’s Back, Forward, or Refresh buttons while you are completing the registration form. This could clear the information in the form.
Do you need to include Social Security number on W-2?
E-mail to or from Social Security does not provide security features. Please do not include private information, such as your Social Security Number, in e-mail messages. We ask for the information on Forms W-2, W-3, W-2c and W-3c to carry out the Internal Revenue laws of the United States. We need it to figure and collect the right amount of tax.
What kind of software do I need to create a W-2 form?
Adobe Acrobat Reader (version 5.0 or higher recommended) if you plan to create Forms W-2/W-2c Online or view the PDF versions of the User Handbooks. You will also need this software to view and print the W-2/W-2c forms created online. For a free copy of Acrobat Reader go to
How to create W-2 filing user Handbook Online?
As a registered Business Services Online user who selected wage reporting suite of services during registration, you are able to: Create/Resume Forms W-2/W-3 Online, Create/Resume Forms W-2c/W-3c Online,
